The Cummer Museum of Art & Gardens seeks a full-time experienced accountant looking to support one of Northeast Florida’s cultural gems and grow into a strategic thought partner for the Executive team. Reporting to the Director of Operations but working closely with the Director & CEO, the Controller will work closely with every department to manage expenses, grow revenue, and support the institution’s vision of creating a relevant and accessible art museum built on a foundation of the highest quality artistic, garden, and educational programming.
The Controller will be responsible for all accounting functions (including general ledger, accounts receivable, payroll, grants administration, and oversight of accounts payable), will ensure accurate and timely financial information, and will supervise relevant accounting staff.
- Support the Museum’s mission, vision, and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect for individuals, commitment to our community, and accountability and ownership.
- Share the institution’s commitment to diversity and inclusion.
- Maintain the General Ledger.
- Keep current knowledge of all GAAP accounting standards and tax laws as they affect the Museum and keep executive team abreast of any changes that affect the Museum.
- Maintain internal controls and procedures.
- Monitor and analyze financial data; identify, research, and resolve any discrepancies.
- Monitor operating cash flow activities.
- Consistently analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual accrual based financial statements; monitor progress and changes to keep executive team abreast of Museum’s financial status.
- Examine, evaluate, recommend, and implement improvements to administrative and financial internal control systems and procedures.
- Prepare audit work papers, statements, and reports for the independent audit team. Serve as the primary contact during the annual and interim audits of financial reports.
- Maintain the financial records for donor funds.
- Maintain the financial records for the allocation of the 5% distributions.
- Review quarterly and annual payroll tax returns prepared by ADP.
- Reconcile General Ledger accounts.
- Assist Executive Team in the annual budgeting and planning process; administer and review all financial plans and compare to actual results with a view to identify, explain, and correct variances as appropriate.
- Maintain fixed assets software and ensure proper recording of new purchases, disposals, and depreciation.
- Work with external advisor to monitor and report on the performance of the Museum’s investment portfolio.
- Assist with periodic updates to the Investment Policy Statement to maximize return and minimize risk of the portfolio.
- Prepare/review required filings including annual federal and state tax returns, sales and use tax returns, city and state registrations, grant applications and financial reports.
- Review annual 1099 and 1096 reporting.
- Supervise Database Manager.
- Act as back-up for Database Manager as well as back-up for bi-weekly payroll processing
- Other related duties as assigned.
Knowledge, Skills and Abilities:
- Bachelor’s degree in accounting or finance or a degree with equivalent experience. CPA preferred.
- Strong knowledge of US GAAP, internal controls and financial reporting, required.
- At least five years accounting experience with a preference for exposure to the not-for-profit industry.
- Prior supervisory experience.
- Superior analytical and project management skills; ability to manage multiple priorities efficiently and effectively, with strong follow-through.
- Experience working with investment advisors and knowledge of invested assets.
- Ability to handle cash, checks, and assets received in a secure manner.
- Ability to handle and maintain confidential information.
- Ability to succeed working independently and collaboratively across departmental functions.
- ADP (Pay eXpert and G/L interface) software experience preferred.
- Advanced Excel skills preferred.
- Successful experience in grants management as it relates to compliance and reporting of government, corporate, and foundation grants is preferred.
- Strong attention to detail, analytical and problem-solving skills.
- Flexibility and respect for cultural diversity.
- Must have excellent work habits, including a willingness to work the hours necessary to get the job done, especially when important deadlines cause greater-than-normal departmental pressures.
Qualified applicants send cover letter, resumé and salary requirements to the Cummer Museum of Art & Gardens, Attn: Human Resources Department, 829 Riverside Avenue, Jacksonville, FL 32204 or firstname.lastname@example.org.