Director of Advancement
Status: Full-time & Exempt
A member of the Senior Management Team that will lead the transformation and expansion of the Museum’s fundraising efforts and serve as a key cultivator and solicitor of donors, inspire constituents to higher levels of giving, and work collaboratively with Board members, staff, and volunteers to ensure success in building strong donor and constituent relationships to support the Museum’s mission and vision for the future.
- Support the Museum’s mission, vision, and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect for the individual, commitment to our community, and accountability and ownership.
- Lead and manage the Museum‘s development plan and marketing activities to include membership, annual appeal, corporate underwriting, grants, contributions from individuals, events, and planned giving.
- Identify, cultivate, solicit, and steward annual fund, foundation, corporate and planned gifts, and existing and prospective donors in close collaboration with the Executive Director and Board members to support the Museum’s annual operating budget of $4 million.
- Maintain a personal prospect portfolio of 50 to 75 donors to cultivate, solicit, and close gifts.
- Provide leadership in creating an environment that motivates team members and encourages collaboration in fulfillment of the Museum’s mission.
- Mentor Museum colleagues in best practices for a donor-centered culture of advancement.
- Manage day-to-day and strategic initiatives. Set short-term and long-term fund development goals.
- Implement institutional priorities such as growth of upper level donors, endowment fundraising, and fundraising for future capital and annual projects.
- Develop and implement communication strategies to make members, donors, sponsors, and the community feel connected to and invested in the life of the Museum.
- Ensure excellence and the highest quality in all proposals and donor interactions.
- Develop and systematize comprehensive donor and member prospecting, cultivation, and stewardship activities.
- Maintain accurate short- and long-term budgeting while ensuring revenue goals and expense targets are met.
- Identify and work collaboratively with various internal departments to execute fundraising and donor cultivation events, such as exhibition openings, fundraising luncheons, and other donor-related events.
- Leverage greater opportunities for donor engagement and social interaction by attending, participating in, and engaging visitors, members, and donors at Museum events and gatherings. Serve as an ambassador to the community.
- Develop proposals and lead solicitations for capital and endowment gifts.
- Facilitate effective fundraising by the Executive Director, Board, and volunteer leaders.
- Plan and oversee all major gift solicitations, working with Director, staff, and volunteers.
- Create and manage Ponce de León Society annual plan (top level annual donor society).
- Participate in the development and implementation of Museum’s strategic plan.
- Perform personnel management functions, including, but not limited to, employment/termination, performance management, training, supervision, and administration of personnel policies and procedures.
- Serve as the liaison to Advancement committee of the Board of Trustees.
- Prioritize and manage development activities in the community; vet and delegate outreach requests.
- Manage staff to maintain Altru database as it relates to prospects, existing donors, members, granting organizations, and corporate contributions.
- Coordinate grant proposals to tax-supported and private foundations, including research, foundation relations, and follow-up.
- Manage a reporting system to provide analysis of the effectiveness of the program on a monthly, quarterly, and annual basis. Ensure that performance reports are generated and tracked for staff and Board.
- Other duties as assigned.
Knowledge, Skills & Abilities:
- Bachelors degree.
- At least 7 to 10 years progressively responsible development experience, quantifiable results in all areas of fundraising with a focus on major gifts, previous capital campaign leadership experience, a strong record of building long-term relationships, and excellent philanthropic planning skills.
- Must have demonstrated experience in personally soliciting and closing major gifts.
- Previous experience in a museum or arts organization preferred.
- Ability to gather and synthesize information and turn it into a compelling case statement.
- Demonstrated skill in productive work with board/leadership volunteers including fundraising, development planning, board development, and training.
- Excellent written and verbal communication skills and strong ability to influence and inspire.
- Experience developing high-level strategies to achieve organizational goals while providing guidance to the advancement team on tactical approaches for success’ ability to analyze market and identify external threats and opportunities and adapt strategy to changing conditions.
- Demonstrated success in building, cultivating, and stewarding relationships leading to measurable results.
- Self-motivated with the ability to manage multiple projects with minimal supervision.
- Proficient in Microsoft Office (Word, Excel, and Outlook).
- Knowledge and use of Blackbaud Altru or Raisers Edge fundraising platforms preferred.
- Ethical compliance, confidentiality, and professionalism.
- Schedule will include nights and weekends due to events.
- Must have excellent work habits, including a willingness to work the hours necessary to get the job done, especially when important deadlines cause greater-than-normal departmental pressures.
- Valid Florida driver license.